What monthly bookkeeping actually looks like
Most bookkeepers send you a report at the end of the month and disappear until the next one, and the report tells you what happened without ever telling you what it means. We do not work that way.
Every month, your bank and credit card accounts are reconciled, every transaction is categorized correctly, you get a full set of financials, and you get a short summary written by a real person who looked at your numbers and flagged what matters. You will know where your money went, what your profit looked like, and whether anything is heading in the wrong direction long before it costs you. No more waiting until tax season to find out how the year went.
That is the whole point. Books you can trust, in time to actually do something with them.
"Clean books are not just about compliance. They are the foundation of every good decision you make."
Elena Kritopulos, Founder
Every Month
What's included
Everything below is part of monthly bookkeeping. Not add-ons, not upsells, not billed by the question. One predictable price, every month.
Bank and credit card reconciliation for all accounts
Every account matched against every statement, so the numbers on your reports are real and not a guess.
Accurate categorization of every transaction
Each transaction coded to the right account, so your P&L reflects how your business actually runs.
Monthly P&L, balance sheet, and cash flow statement
A complete picture of profit, position, and cash, delivered on a predictable schedule.
Plain-language monthly summary
A short write-up of what changed and what to watch, in words you do not need an accounting degree to read.
Year-round access to your bookkeeper
Questions answered when you have them, not left until quarter-end and not billed by the minute.
CPA coordination and tax-season preparation
We hand your CPA clean books and the schedules they ask for, so filing stops being a fire drill.
QuickBooks Online setup and maintenance
Your file set up correctly and kept that way, so it stays useful instead of slowly drifting out of date.
Pricing
Clear, predictable cost
$400/mo
Starting price
Your price is based on the actual complexity of your books: the number of accounts, your transaction volume, and any add-ons like payroll or sales tax. We scope it on the discovery call and give you a firm number before you commit to anything.
No long-term contracts. Month-to-month once you start.
The comparison
Part-time in-house bookkeeper
~$40,000/year
KeepBookers monthly bookkeeping
from $4,800/year
Monthly bookkeeping with us starts at $400 a month and includes the plain-language layer most bookkeepers never touch.
Who this is for
Small business owners in Chicago and South Florida who are tired of not knowing where they stand financially. If you are a solo operator or have a small team, and your books are behind, unreliable, or something you quietly dread every month, this service gets you current and keeps you there.
We work particularly well with service-based businesses: consultants, agencies, coaches, contractors, and similar owner-run operations. Businesses where the owner is the rainmaker and the books have been an afterthought, until now.
Most owners avoid looking at their numbers because the numbers have never made sense. That is not avoidance. That is a reasonable response to bad information, and it changes the moment the books are right.
Getting Started
How it works
01
Discovery call
We talk through your business, your current books, and what you need. You get a clear scope and a firm price before anything starts.
02
Onboarding and cleanup
We get access to your accounts and QuickBooks, review your current state, and make sure everything is set up correctly before the first month closes.
03
Your monthly rhythm
Each month we reconcile, categorize, produce your financials, and send your plain-language summary. We flag anything worth a conversation before it turns into a problem.
The Discovery Call
What to expect on your discovery call
The discovery call is a free 30-minute conversation, and it is the fastest way to find out exactly where your books stand and what it would take to get them right. You will leave knowing what is working, what is not, and what it would cost to fix, even if you decide not to work with us. There is no pressure and no pitch. Just a clear read on your situation from someone who looks at books like yours every week.
How the 30 minutes go
- 1.
We ask about your business: what you do, how you are set up, and what is making the books feel heavy right now.
- 2.
We look at where things actually stand: how far behind you are, how your QuickBooks is set up, and what is likely to need cleanup.
- 3.
We tell you plainly what we see, including the things other people may have missed.
- 4.
We give you a clear scope and a firm monthly price, with no obligation to decide on the spot.
What you walk away with
A firm monthly price based on your actual books, not a range.
A clear list of what is included and what happens first.
An honest read on your current cleanup, if any is needed.
A straight answer on whether we are the right fit, even if that answer is no.
No contract, no commitment, no follow-up pressure.
Ready to see where you stand?
Book a free 30-minute discovery call. We will look at your books with you, tell you exactly what we find, and give you a firm quote and a plan, and you decide from there. Most owners tell us it is the first time bookkeeping has been explained to them in plain language.
No commitment required. Month-to-month. Starting at $400/month.